Committed to Protecting Your Privacy and Candidate Information
Last Updated: July 2025
This Privacy Policy explains how 1Recruit (“1Recruit”, “we”, “us”, or “our”) collects, uses, stores, and protects personal information when you (“User”, “you”, or “Corporate User”) use our platform, website, or related services.
By accessing or using 1Recruit, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our services.
1Recruit is committed to protecting your privacy and handling personal information responsibly, in compliance with:
The Protection of Personal Information Act (POPIA) – South Africa
The General Data Protection Regulation (GDPR) – European Union
The UK GDPR – United Kingdom
This policy describes how we manage data in line with these laws.
We collect and process the following types of information:
a. Account and Business Information
Name, surname, and contact details (email, phone number)
Company name and business contact details
Billing and payment details (for subscription and invoicing)
b. Platform Usage Information
Login data and account activity
Uploaded or generated content (e.g., CVs, job descriptions)
User preferences and settings
c. Technical Data
Device type, IP address, browser type, and system logs
Usage analytics and cookies (for performance and security)
We do not collect or store sensitive personal data unless required for service delivery or compliance.
We use personal information to:
Provide and manage your access to 1Recruit
Deliver subscription and AI-powered services
Communicate service updates, billing notices, and support information
Improve the platform’s performance and security
Comply with legal and regulatory obligations
We do not sell, rent, or trade personal data to third parties.
We process data under the following legal bases:
Performance of a contract: To provide the 1Recruit platform and services.
Legal obligation: To comply with tax, financial, and data protection laws.
Legitimate interest: To maintain and improve platform functionality and security.
Consent: When required for optional features, analytics, or marketing communications.
We use secure data centres and encryption to protect personal data. Access is restricted to authorised personnel only.
Despite our efforts, no system is completely secure. Users are encouraged to protect their account credentials and report any suspicious activity to info@1recruit.ai.
We retain personal data only for as long as necessary to:
Deliver services and manage user accounts,
Comply with legal and accounting obligations, and
Resolve any disputes.
After this period, data is securely deleted or anonymised.
We may share data only in the following cases:
With trusted service providers who assist with hosting, billing, or analytics (under confidentiality agreements).
When required by law, court order, or government request.
During a business transfer, merger, or acquisition, subject to continued privacy protection.
We do not permit third parties to use your data for their own marketing purposes.
Your data may be stored or processed in countries outside your own.
When data is transferred across borders, 1Recruit ensures that appropriate safeguards are applied, such as:
Standard Contractual Clauses (for GDPR/UK GDPR), or
POPIA-approved safeguards for South African users.
1Recruit uses cookies and similar technologies to:
Maintain session functionality,
Analyse usage patterns, and
Enhance performance and security.
You can adjust your browser settings to block or delete cookies, but some features may not function properly without them.
Our platform uses AI to process data for tasks such as CV screening or job description creation.
You acknowledge and consent that:
AI outputs may involve automated processing, and
Human review is not always included.
We do not use AI or automated tools for profiling or decision-making that produces legal or significant effects without your consent.
Depending on your location, you may have the following rights:
Access – Request a copy of your personal data.
Correction – Request updates or changes to inaccurate information.
Deletion – Request removal of personal data (subject to legal requirements).
Restriction – Limit how we use your information.
Objection – Object to certain types of processing (e.g., marketing).
Portability – Receive your data in a structured, commonly used format.
To exercise these rights, contact us at info@1recruit.ai.
We will respond within applicable legal timeframes.
When subscribing to 1Recruit, users provide billing and payment details.
Payments are processed through secure third-party systems.
Billing information is used only for account management, invoicing, and compliance.
Payment details are stored securely and never sold or used for unrelated purposes.
1Recruit is intended for business and corporate use only.
We do not knowingly collect or process data from individuals under 18 years of age.
We may update this Privacy Policy from time to time.
When changes are made, the “Last Updated” date will be revised.
Continued use of the platform after updates means you accept the updated policy.
For privacy, security, or data protection questions, contact:
Email: info@1recruit.ai
Subject line: “Privacy Enquiry”
By using 1Recruit, creating an account, or subscribing, you confirm that you have read, understood, and agree to this Privacy Policy.